NSBE Constitution

 

 

NATIONAL SOCIETY OF BLACK ENGINEERS, GATOR CHAPTER

CONSTITUTION

Created June 26, 2004

Amended April 23, 2010

Revised August 28, 2013

PREAMBLE

The Gator Chapter of the National Society of Black Engineers, as a national student and professional based organization, does hereby dedicate itself to the development of intensive programs for increasing Black and other ethnic minority participation in the field of engineering and engineering technology. These programs will be initiated both within and outside the university community and will serve to strengthen relations between professional industry and the black community. Members of this organization are encouraged to join and participate in their individual professional societies. This organization will endeavor to provide general counseling to all members.

ARTICLE I – Name of Organization

The name and type of this organization shall be the Gator Chapter of the National Society of Black Engineers, a non-profit student run organization; hereafter referred to as NSBE Gator Chapter.

ARTICLE II – Purpose Statement

The objective of NSBE Gator Chapter shall be to stimulate and develop student interest in engineering; to strive to increase the number of students studying engineering at both the undergraduate and graduate levels; and to endeavor in the advancement of the ethnic minority engineer in professional industry.

The mission statement of the National Society shall be to increase the number of culturally responsible Black engineers, who excel academically, succeed professionally, and positively impact the community.

ARTICLE III – Compliance Statement

 

Upon approval by the Department of Student Activities and Involvement, NSBE Gator Chapter shall be a registered student organization at the University of Florida. NSBE Gator Chapter shall comply with all local, state, and federal laws, as well as all University of Florida regulations, policies, and procedures. Such compliance includes but is not limited to the University’s regulations related to Non-Discrimination, Sexual Harassment (including sexual misconduct, dating violence, domestic violence, and stalking), Hazing, Commercial Activity, and Student Leader Eligibility.

 

ARTICLE IV – University Regulations

Section A. Non-Discrimination

 

NSBE Gator Chapter agrees that it will not discriminate on the basis of race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status as protected under the Vietnam Era Veterans’ Readjustment Assistance Act.

 

Section B. Sexual Harassment

 

NSBE Gator Chapter agrees that it will not engage in any activity that is unwelcome conduct of sexual nature that creates a hostile environment.

 

Section C. Hazing

 

NSBE Gator Chapter agrees that it will not initiate, support, or encourage any events or situations that recklessly, by design, or intentionally endanger the mental or physical health or safety of a student for any purpose including but not limited to initiation or admission into or affiliation with any student group or organization.

 

Section D. Responsibility to Report

 

If this organization becomes aware of any such conduct described in this article, NSBE Gator Chapter will report it immediately to Student Activities and Involvement, the Director of Student Conduct and Conflict Resolution, or the University’s Title IX Coordinator.

 

 

ARTICLE V – Membership

Membership in this organization is open to all enrolled students at the University of Florida. Non-enrolled students, spouses, faculty, and staff may be associate members; however, they may not vote or hold office. All members and associate members are free to leave and disassociate without fear of retribution, retaliation, or harassment.

 

ARTICLE VI – Officers

The Executive Board shall:

(a)     Determine all questions of policy and shall administer the affairs of NSBE Gator Chapter under the Constitution and Bylaws, and the general provisions of the law under which it is incorporated.

(b)     Be subject to the orders of the membership and none of its acts shall conflict with decisions made by the vote of the general body, or the goals and objectives of the organization.

(c)     Make recommendations to the general body.

(d)     Coordinate activities at all levels of NSBE Gator Chapter.

Section 1.

All elected and appointed offices will be held by members in good standing.

Section 2.

The elected officers of the Chapter Executive Board are:

(i) President

(ii) Vice President

(iii) Programs Chair

(iv) Secretary

(v) Treasurer

The appointed officers of the Chapter Executive Board are:

(i) Senators (2)

(ii) Membership Chair

(iii) Pre-College Initiative Chair

(iv) Academic Excellence Chair

 (vi) Benton Engineering Council Representative

(vii) Historian

(viii) Publications Chair

(ix) Webmaster

(x) Public Relations Chair

(xi) Finance Chair

(xii) Conference Planning Chair

(xiii) Social Chair

(xiv) T.O.R.C.H. Chair

(xv) Parliamentarian

Section 3.

The Chapter Executive officers are the President, Vice President, Programs Chair, Secretary, and Treasurer.

Section 4.

Any Student Member of NSBE Gator Chapter is eligible for a chapter executive office who:

(a)           Has been a member of NSBE Gator Chapter for a minimum of one year, and

(b)           Has been registered as a full-time student the academic semester prior to the beginning of the elected term and must maintain student status the academic term prior to and throughout the elected term

(c)           Exceptions to Article VI, Section 4 (b), shall be handled on a case by case basis at the chapter executive board discretion.

(d)           Graduate students who have fulfilled member status must maintain full-time student status throughout the elected term.

Section 5.

Any student member of NSBE Gator Chapter is eligible for all other appointed positions who:

a.    has been a member of NSBE Gator Chapter for a minimum of one semester, and

b.    Has been registered the previous semester as a full-time student.

Section 6.

Any student member of NSBE Gator Chapter is eligible to be appointed by the elected president for any non-elected positions with approval by the elected officers. 

Section 7.

The Chapter Executive Board-Elect shall take office after the transition meeting in the elected term.

Section 8.

Should a vacancy occur in the office of President, the unexpired term shall be filled by the Vice President. Should a vacancy occur in any other elected position, the unexpired term shall be filled by appointment of the Chapter executive board.  Should a vacancy occur in any appointed office, the unexpired term shall be filled by appointment by the President and approved by the Chapter Executive Board.

Section 9.

(a)           The previous President shall serve as President-Emeritus, of their own free will, and the approval of the Chapter Executive Board.

(b)           The President-Emeritus shall serve as an advisor to the Chapter Executive Board and shall not have a vote as President-Emeritus. The term shall coincide with the term of the National Executive Board.

ARTICLE VII – Elections

Section 1.

Each member in good standing, as defined in Article XI, Section 4, shall be entitled to one vote during chapter elections.

Section 2.

In the event of a tie, the chapter president shall have the deciding vote.

Section 3.

In the event of a tie, where the president is candidate, the chapter executive board will determine the candidate.

Section 4.

In order to vote in the officer election, students will obtain a ballot as they enter the meeting. Each voter is asked to maintain confidentiality of their vote during the election meeting.

Section 5.

Any financial member of the Gator Chapter of the National Society of Black Engineers is eligible to run for office. NSBE Jr. Members cannot run for collegiate positions, similarly, collegiate members cannot run for any NSBE Jr. positions.

ARTICLE VIII – Faculty Advisor

The faculty advisor serves as a source of advisement to the officers and members of the organization. The faculty advisor is not required to attend general body meetings of the organization but should be aware of the events hosted by the organization. The faculty advisor shall be nominated by the Executive Board after taking office.

 

ARTICLE IX – Finance

NSBE Gator Chapter does not require chapter dues and will not as long as the organization is a Student Government Funded organization.

ARTICLE X- Dissolution of Organization

In the event this organization dissolves, all monies left in the treasury, after outstanding debts and claims have been paid, shall be donated to the STEPUP Program at the University of Florida.

 

 

ARTICLE XI- Additional Membership Requirements

 

Section 1.

Membership in NSBE Gator Chapter shall be designated as member, affiliate, NSBE Jr., or honorary.

Section 2.

Members shall be defined as:

a.    i)      an undergraduate enrolled in the University of Florida towards a degree in any field of engineering or is a candidate for a degree in engineering, engineering technology, or applied/physical science, or

ii)   a graduate student who has received an undergraduate degree in any field of study from an    accredited educational institution or program, and

iii)  Has received a registered membership card through the payment of annual national  membership fees.

b.    An Affiliate member shall be defined as a person who is not a candidate for a degree in one of the areas defined in Article XI, Section 2 (a) (i), and as such is exempt from positions including, but not limited to a National or Regional office, or a position of Delegate.

c.    A NSBE Jr. Member shall be defined as a pre-college student enrolled in high school in Alachua County and who has met the criteria to receive a registered membership card through the payment of annual membership fees.

NSBE Jr. Members shall vote only in NSBE Jr. Meetings and only on NSBE Jr. matters.

d)    An Honorary Member shall be defined as

i)      A person who does not meet the definition of Student, or NSBE Jr. but has contributed through efforts in support of the goal of NSBE Gator Chapter  and has been nominated by the Chapter Executive Board.

ii)     This person may be granted a one year membership or lifetime membership at the discretion of the Chapter Executive Board.

iii)    and who does not have voting power. And as such is exempt from positions including, but not limited to, an elected or appointed position within NSBE Gator Chapter.

Section 3.

Membership and participation shall be free from discrimination on the basis of sex, race, religion, ethnic group, age, national origin, or country of abode.

Section 4. (Active Membership)

The “good standing” of a NSBE Gator Chapter  member shall be defined as the definition of good standing dictated by the University of Florida.

 

The definition of an “Active Chapter Member” shall be determined annually by the Membership Zone of NSBE Gator Chapter.

 

 

ARTICLE XII– Zones

Section 1.

There shall be five zones, which consist of:

(a) Administration Zone

                (i) President

                (ii) Vice President

                (iii) Programs Chair

                (iv) Secretary

                (v) Treasurer

                (vi) Parliamentarian

                (vii) Senators (2)

(b) Programs Zone

(i) Academic Excellence Chair
(ii) T.O.R.C.H. Chair
(iii) Pre-College Initiative Chair
(iv) Social Chair

(c) Communications Zone

(i) Public Relations Chair
(ii) Historian
(iii) Webmaster
(iv) Benton Engineering Council Representative

(v) Publications Chair

(d) Finance Zone

(i) Finance Chair
(ii) Conference Planning Chair

(e) Membership Zone

(i) Membership Chair

Section 2. Duties of Elected and Appointed Offices

a.    President

i.      Preside over all official meetings of the Chapter

ii.    Serve as the representative of the Chapter

iii.   Help maintain the focus of the organization’s programming towards primarily supporting the black engineering student academic and social community.

iv.   Support the other executive board in their efforts to implement the goals of the chapter for that term.

b.    Vice President

i.      Preside in the absence or inability of the President

ii.    Perform any activities, duties, and responsibilities as designated by the President

iii.   Oversee the activities of the five Executive Board Zones (Administrative, Finance, Communications, Membership, Programs Zone)

iv.   Serve as the zone leader of the Membership Zone

c.    Secretary

i.      Accurately record the minutes for the Executive Board and General Body Meetings and make available the minutes to all members upon request

ii.    Record all activities of the Chapter and attendees of said activities

iii.   Maintain communication between NSBE Gator Chapter Chapter Executive board and the chapter members

iv.   Serve as the zone leader of the Communication Zone

d.    Treasurer

i.      Keep accounts and deposit organization funds of the Chapter

ii.    Responsible for the solicitation of funds and/or corporate sponsorship from companies

iii.   Responsible for drafting a budget for the chapter for the upcoming school year and responsible for providing the incoming treasurer with a rubric to use for managing the finances for the upcoming term

e.    Programs Chair

i.      Responsible for the implementation of Chapter projects and programs

ii.    Work with the Executive Board and Regional Programs Chair to develop programs in keeping with the goals and directives of the Society

f.     Parliamentarian

i.      Be well versed in parliamentary procedure and implement procedure in Executive and General Body meetings

ii.    Oversee Chapter elections

g.    Senator

i.      Responsible for attending all conferences and informing NSBE Gator Chapter of activities

h.    Academic Excellence Chair

i.      Responsible for helping NSBE Gator Chapter maintain and increase chapter GPA through implementing programs focusing on excelling academically

i.      T.O.R.C.H. Chair

i.      Responsible for setting up events that allow NSBE Gator Chapter to reach out to the community

ii.    Implement programming at the T.O.R.C.H center

j.      Pre-College Initiative Chair

i.      Serve as the point of contact between NSBE Jr. members and NSBE Gator Chapter

ii.    Implement Pre-College Initiative in surrounding communities

k.    Social Chair

i.      Implement social programs and activities that promote a relaxed atmosphere for NSBE Gator Chapter

l.      Public Relations Chair

i.      Responsible for maintaining NSBE Gator Chapter’s public image

ii.    In charge of communicating information regarding the chapter to others

m.   Historian

i.      Responsible for maintaining detailed accounts of all of NSBE Gator Chapter activities complete with pictures and descriptions

ii.    Photograph all Chapter events

n.    Webmaster

i.      Responsible for creating and maintain an informative and up-to-date website with all relevant NSBE Gator Chapter material

o.    Benton Engineering Council Representative

i.      Responsible for attending all Benton Engineering Council meetings and informing e-board and general body of activities within the College of Engineering

p.    Publications Chair

i.      Responsible for print publications of the chapter including updating chapter brochures and newsletters

q.    Finance Chair

i.      Implementing fundraising ideas to help raise money for the chapter

r.     Conference Planning Chair

i.      Responsible for coming up with the logistics of and costs  estimation of conference trips which includes but is not limited to: hotel, transportation, and food

ii.    Organize other convention activities and preliminary activities including chapter chants

s.    Membership Chair

i.      Responsible for coming up with programs that are geared towards generating and retaining members

ii.    Complete work as designated by the Vice President

Section 3.

In addition to the above duties, the committees will carry out assignments deemed necessary by the Chapter Executive Officers.

Section 4.

The Chapter Executive Board will create and appoint chairs for any special committee(s), as necessary.

ARTICLE XIII – Meetings

There will be a general body meeting bi-weekly and an e-board meeting every alternating week.

ARTICLE XIV – Bylaws

The Bylaws of NSBE Gator Chapter shall be amended by a two-thirds vote of the chapter present at the general body meeting in question or by two-thirds vote of the chapter executive board.

ARTICLE XV – Amendments to Constitution

Section 1.

Amendments to this Constitution may be proposed by:

(a) A two-thirds vote of the Chapter Executive Board.

(b) Two-thirds of the general body at a bi-weekly meeting.

Section 2.

Proposed Amendments must be submitted in written form to the Chapter Executive Board to be reviewed. The proposal must be clearly stated and justified.

Section 3.

Ratification of any amendments to this constitution shall be subject to a three-fourths (3/4) affirmative vote of the delegates present at general body meeting.

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